Set up people and resources
Updated October 31, 2026 · Applies to Reserve ONE 1.34
Reserve ONE plans the staff and resources on Staff & resources. What it uses from each:
| Field | How Reserve ONE uses it |
|---|---|
| Job title | A staff member's role, such as "Engineer". Projects and shifts state what they need per role. Without a job title, the role is "Staff". Rooms, equipment and vehicles count by their type. |
| Skills (comma-separated) | Projects and shifts can ask for skills; only those who have them are suggested. |
| Location | Where they work. The planner and shifts show one location at a time. |
| Working hours | Their capacity. Planning outside them waits for the manager's approval. |
| Reports to (approves time off) | Their manager, who approves allocations that put them over capacity, and their shift swaps. |
Prerequisites
- The Admin role.
Set up a person or resource
- In the menu, under Administration, select Staff & resources.
- Select Add staff or resource, or Edit on an existing one.
- Set the fields above, and then select Save.
For all the fields, see Set up staff and resources in the BookIt ONE guide, which shares this page.
To let a staff member see My schedule, link their user account to them under Manage users and roles.