Use the team calendar

Updated October 31, 2026 · Applies to PTO ONE 1.34

The team calendar shows who's off in a month, so you can plan time off around each other.

Prerequisites

  • The Admin, Manager or Staff role.
  • The Professional edition of PTO ONE. See Plans and features.

Open the team calendar

  1. In the menu, under Workspace, select Team calendar.

  2. Use the arrows to see the previous or next month, or select This month.

  3. To show one team, choose it in Team.

    The team calendar, with a row per person and their days off

Each row is a person, with their team. The key below the calendar shows days Off, Part of the day, Waiting for approval, Weekend and Public holiday. Hover over a day for the details.

Who you see

You are You see
Anyone Yourself, and the people on your team.
A manager Also the people whose time off you approve.
An administrator Everyone.

You see the type of your own time off, and of the people whose time off you approve. Colleagues show as off, without the reason.

Next steps