Permissions reference
Updated October 30, 2026 · Applies to Stakeholder ONE 1.3
A Stakeholder ONE role is a set of permissions, called capabilities in the app. This page lists each permission and the permissions of the built-in roles. To create your own roles, see Manage roles and teams.
Permissions
| Permission | What it allows |
|---|---|
| Administer (users, roles, metadata, integrations) | Every setting in the administrator guide, and permanently deleting records from the recycle bin. |
| Create projects | Create new projects. |
| Create accounts | Create new accounts. |
| See all records | See every account, stakeholder and project, not only the ones they own or that were shared with them. Includes See all projects. |
| Edit any record | Change any account, stakeholder or project, whoever owns it. Includes Edit any project. |
| See all projects | See every project. Doesn't extend to accounts and stakeholders. |
| Edit any project | Change any project, whoever owns it. |
| Share records | Share records they own with other users and teams. |
| Import & export data (bulk CSV) | Use Data import & export. |
Everyone can work with the records they own and the records shared with them, whatever their role.
Built-in roles
| Permission | System Administrator | Project Manager | Projects Admin | User |
|---|---|---|---|---|
| Administer | ✓ | |||
| Create projects | ✓ | ✓ | ✓ | |
| Create accounts | ✓ | ✓ | ✓ | |
| See all records | ✓ | ✓ | ||
| Edit any record | ✓ | |||
| See all projects | ✓ | ✓ | ✓ | |
| Edit any project | ✓ | ✓ | ||
| Share records | ✓ | ✓ | ✓ | |
| Import & export data | ✓ |